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Release of Information

Student Privacy

Item 3 of The Family Educational Rights and Privacy Act (FERPA) states The Privacy Act specifically states that parents and other third parties may not have access to a student's educational records, unless written permission is given by the student. Therefore, if a student would like their educational records to be accessed by parents or other third parties, they must complete a Student Request For Release of Information form and return it to the Registration & Records Office.

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The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records.

These rights include:

1. The right to inspect and review the student's education records within 45 days of the day the college receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The college official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the college official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student's education records that the student believes are inaccurate. Students may ask the college to amend a record that they believe is inaccurate. They should write the college official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic research, or support position (including law enforcement unit personnel and health staff); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate education interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the college discloses education records without consent to officials of another school in which a student seeks or intends to enroll. The Privacy Act specifically states that parents and other third parties may not have access to a student's educational records, unless written permission is given by the student. The college reserves the right to make certain exceptions to the above for federal and state agencies who are gathering information for statistical purposes.
4. The Dean of Student Services may contact parents, legal guardians, or law enforcement as deemed necessary where there is a danger to a student or to others, or when a student is involved in alcohol and/or drug violations on campus.
5. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Central Wyoming College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4065

The Central Wyoming College application for admissions contains permission to release directory information. Students' permission checked on the application is in effect until changed with a completed Consent Change Form submitted to the CWC Records and Research Office.

Directory information includes all data the college may give to the general public regarding students, unless specifically requested not to do so by the student. That information is as follows: name, address, telephone number, e-mail address, date, and place of birth, program of study, degrees, certificates or awards, date graduated or withdrawn, dates of attendance, and full-time or part-time status. The preceding information applies to students currently enrolled or former students.